How JLL collects and uses personal information about its job applicants
This Privacy Statement says how JLL Incorporated (including all of its wholly-owned subsidiaries, "Jones Lang LaSalle," or "Company") collects and uses personal information – in both electronic and hard copy - about job applicants.
JLL might update this Privacy Statement from time to time. When we have to do this, we will notify you of any significant changes to the way we treat your personal information. We will send a notice to your email address.
Nearly all the processing of your personal information undertaken by JLL will be necessary for the purposes of recruitment and carrying out JLL's obligations in the field of employment. This means we use the personal information to identify, assess and make offers to job applicants. Where 'special category' personal data is collected, e.g. information about a job applicant's health or ethnicity, this will be done on the basis of consent unless the law allows, or requires, us to do so for a specific legal purpose – for diversity monitoring, for example.
You should be aware that we may process your personal information for additional purposes. Normally our legal basis for doing so will be that the processing is in our "legitimate interests".
We may process, for example CCTV images of people using the work place (such as job applicants coming for interview). We use this information to prevent crime, for employee safety, for client servicing or to protect JLL assets.
Recipients could include:
JLL retains your personal information for as long as required for statutory or business reasons. Please refer to the JLL Data Retention Policy for further detail. In some cases, JLL may wish to add you to consider you for other job vacancies in the future and include you in a potential talent pool. You can at any time opt-out of inclusion in the talent pool by contacting JLL using the details below.
You have the right of access to personal information held by JLL. You also have the right to have your personal information corrected if it is wrong, or erased in limited circumstances. Where JLL makes use of automated decision-making you can request details of this. For more information about your rights please contact privacy-EEA@eu.jll.com. There is no charge for us providing this information to you. You can also ask for personal information that you have provided to us in a machine-readable format, so you can transfer it to another organization if you want to.
If we collect and use personal information about you on the basis of your consent, then we will cease to process this if consent is withdrawn, except where there is an alternative legal basis to continue processing your personal information.
JLL may obtain personal information relevant to your employment from sources such as:
At a minimum we will hold the following personal information
Additional job applicant personal information could include (depending on the role and location of the vacancy:
As part of the job application process, JLL may collect or process other job application information you provide to us which may comprise a 'special category' of personal information. This can arise from information in your application regarding your hobbies, interests and external activities. Examples can relate to: your race or ethnicity; your religious; political or other beliefs.
If you do not provide personal information necessary for the recruitment process and an employment contract or to meet with a statutory requirement, it will likely result in the failure of your application for employment. Note that JLL has no statutory power to require you to provide information, but this could become a contractual requirement for our employees. Where personal information is not provided in the course of your work with us it may not be possible to provide you with essential support such as completing your application.
If you need to make a complaint about our handling of your personal information, please contact your HR Manager. If you are unhappy with how we deal with your complaint, you can contact the Information Commissioner Office at https://ico.org.uk/.
If you have any other questions about your personal information please contact us by email at privacy-EEA@eu.jll.com, or write to your local recruitment contact.